We often hear from our customers that death records are sometimes not found for their deceased participants. While it’s understandable that the perception is every death is recorded by the Social Security Administration (SSA), the reality is different. Although the SSA obtains reports from many sources including family members, funeral homes, financial institutions, postal authorities, state and other Federal agencies, the SSA Death Master File (SSADMF) is not 100% comprehensive. Not only that, but the DMF is not publicly accessible. Additionally, agencies and organizations, such as Life Status 360, have access to a limited version of the DMF, known as the LADMF.
DMF? LADMF? What Does this Mean For my Population?
Let’s take a walk down memory lane with a short historical overview before further explanation on why not all death records are accessible.
Before 2011, the DMF was the leading source of death information. In November 2011, the SSA drastically reduced the number of death records that could be searched by prohibiting the disclosure of state records. Instead, the SSA now provides a Limited Access Death Master File or LADMF to the Department of Commerce’s National Technical Information Service (NTIS), which excludes state death records. The NTIS then sells the LADMF to agencies and private organizations that meet stringent data security requirements.
Because we recognize a large data gap exists by only relying on the LADMF for death data, we purchase state death records directly from those states that choose to make death records available as well as other proprietary sources and obituaries that are published in every newspaper in the United States.
Integrating these sources with the LADMF in a highly secure database with daily updates provides our customers with the most comprehensive and timely death data.
Create a Custom Life Audit Solution to Locate Your Missing Participants
We provide a variety of services and audit solutions to help you maintain data compliance with fiduciary obligations. Under our Life Audit Solutions, customers find our Confirmed Locate offers a complete set of services designed to find your missing participants and produce best address and address histories.
Confirmed Locate includes:
- Address Searches: Best Address and History
- Beneficiary Searches
- Divorce Record Searches
- Date of Birth Searches
- Date of Death Searches
- SSN Verification
- SSN Retrieval
- Email Address Searches
- Telephone Number Search
- Unclaimed Property Searches
Each of these services can be combined to create a custom Life Audit solution to facilitate finding missing participants and reunite beneficiaries with pension benefits faster.
As a result, overpayments are minimized, and fiduciary organizations and agencies are compliant with federal and state regulations.
At Life Status 360, we recognize that following the 2011 changes to the DMF, many customers were left without a quick, reliable solution to locate information about their participants. If your rates are going up or if you are looking for the industry’s leading data compliance solution, give us a call at 888-LIFE-360 or send us an email at firstname.lastname@example.org. We are here to help you find the best solution to help you maintain compliance and to help your beneficiaries receive their disbursements.